Step One: Concept Letter
Organizations are required to submit one copy of a one-page concept letter describing the purpose of the request, including the critical need to be addressed, amount requested, and contact information. Letters that exceed one page or include a completed application or attachments will be rejected at this point in the process. A preliminary budget for the grant request is required to be submitted along with the Concept Letter. Concept Letters are not accepted throughout the year and should be submitted only during the grant round cycle the Foundation is currently in. As a general guideline, Concept Letters are due in September for February grant awards and in March for July grant awards. Please see Mark Your Calender for the current Concept Letter deadline.
Step Two: Concept Letter Review
The Grants Committee will meet and review your concept letter. You will be notified, in writing, of the approval or denial of your concept letter within two to four weeks. If approved, you will be asked to submit a complete grant application.
Step Three: Grant Application
If your concept letter is approved, you will be asked to submit a complete grant application. The deadline to submit the full application will be posted in your approval letter. We do not accept online applications at this time. The grant application form is available to download and print out under the Forms section. Please submit 15 collated copies of the application, agency mission statement, list of board members and their addresses, 501(c)(3) letter or equivalent, and your agency’s most recent form 990 tax return. You must also submit two copies of the most current income statement and balance sheet and the most recent audit. If a recent audit report is unavailable, please indicate why. An audit waiver must be approved by the OHAF board of directors. The mailing address is: Ozarks Health Advocacy Foundation, c/o ITI Financial Management, 4650 S. National, Ste. A-1, Springfield, MO 65810, or hand deliver to Marla Witthar at ITI Financial Management, 4650 S. National, Ste. A-1, Springfield, MO 65810.
Step Four: Application Review and Grant Fund Awards
The Grants Committee will meet and review your application. You may be contacted to arrange a site visit, provide additional information or asked to make a presentation before the Committee if there are issues requiring clarification. The Committee will submit recommendations to the Board of Directors at the next regularly scheduled Board meeting. The Board will determine which projects to partially or fully fund based on the needs of the community and the Foundation’s annual budget restraints.
You will be notified in writing of the status of your application. If approved, a representative of your organization will be asked to attend our Press Conference to receive your grant funds.
The press conference is held at office of a current grant round recipient. This location will change each cycle. Your approval letter will detail the date, time, and location of the press conference.
If your grant is awarded, funds are to be used for no other purpose than those approved by the Foundation’s Board of Directors. If the cost of your project was less than anticipated, you should contact the Foundation immediately for approval of the use and/or return of the excess funds.
Step Five: Progress Report
Approximately one year following receipt of your funds, you will be required to complete a Progress Report. A sample of the Report is available under the Forms tab. These forms will be mailed to you with a deadline for submission. If the requested information is not submitted, your organization will be ineligible to apply for another grant.